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Hybrid

ICTERI 2023 is run in a hybrid mode, which combines physical assembly and virtual participation for those colleagues, who are unable to attend physically.

In the hybrid mode, conference sessions will include participation and paper presentations online. The reminder of the page informs about the way it will combine virtual and physical modes.

Hybrid Regular Session and Talk Scenario

Regular sessions will be run using the Google Meet video conferencing tool. All conference sessions are recorded by Google Meet. The records are streamed to the ICTERI 2023 YouTube Channel

Every regular (Main Conference, PhD Symposium, or Workshop) session starts with a short oral introduction by its Session Chair. Further, the Session Chair moderates the flow of the scheduled paper presentations, including timing control. The schedule is provided in the ICTERI 2023 conference program. The link to the program

Every paper presentation (a talk) consists of two parts:

(i) The presentation – ⅔ to ¾ of the talk time based on the paper type. This is a presentation of a paper by one of its authors who is the Presenter. It is strongly suggested that, in this presentation, the paper is concisely presented in a way to raise the interest of the audience to pose questions. Technical details might be omitted. Instead, an overview, a bird-eye picture of the contribution, will be favoured. The Online Listeners in the session are advised to submit their questions to the session text chat box during this part of the talk. Those Listeners who are interested in the technical details of the presented paper are suggested to take a read of the paper prior to the session. To enable that, the preview of the conference proceedings will be made publicly available before the conference at the ICTERI web site.

(ii) The Questions and answers – ¼ to ⅓ of the talk time. In this part of the talk, the Session Chair gives the floor to the paper Presenter to answer the questions from the chat box and the questions from the physically present audience. The Presenter is strongly suggested to use the slides that help them answer the questions. Technical details are welcome to be put on those slides for properly illustrating the answers to potential questions.  The Session Chair, assisted by the Technical Moderator, selects the questions to be answered and offers these questions to the Presenter.

After all paper presentations scheduled for the session are done, the Session Chair concludes and closes the session.

The information on the specifics of the organization of Poster sessions could be retrieved here.

Several different participant roles have been mentioned above. The more detailed instructions for different roles are offered below

What the Authors Do for Preparing their Talk

  1. The Authors of the paper included in the conference program have to appoint the paper Presenter (normally, but not necessarily, the first author) and register him with the Program part of the ICTERI EasyChair as follows:
    1. Select the role of an “author” after logging into the EasyChair. You arrive at the list of your submissions for ICTERI 2023.
    2. In the list of your submissions, select the paper that has been accepted and included in the program. This paper will have the corresponding “access” link in the “Program” column of the table. Click this access link. You arrive at the description of your planned talk in the conference program.
    3. In the talk description page, edit the item (row) Presenter. Please enter the name of the presenter you nominate for giving the talk at the conference.

What a Participant (Presenter or Listener) Does for Joining a Session

  1. A Participant goes to the ICTERI 2023 program using the link provided at the ICTERI 2023 web site (http://icteri.org/) and locates the session of their interest in the program.
  2. A Participant acquires the link for joining the session. This link is given in the description of the session in the program or provided by the conference helpdesk in response to a physical or online request.
  3. A Participant joins the chosen session at scheduled time using the session link in their Web browser.
  4. A Participant tests their microphone and video and mutes (turns off) both the microphone and video before clicking the “Join Now” button on the Google Meet screen that opens in their browser.

What a Presenter Does in their Talk

  1. After joining the session, a Presenter waits, with their audio and video muted, until the Session Chair invites them for their talk or asks a personal question.
  2. The Session Chair might wish to check if all the session Presenters joined the session before starting it.
  3. When the floor is given to the Presenter for giving their paper talk, The Presenter shares their presentation screen, using the Google Meet function, and gives the presentation.
  4. After the talk is finished, the Presenter is invited, by the Session Chair, to answer the questions posed for their talk and selected by the Chair. When answering questions, the Presenter may continue using their presentation that remains shared to the session Participants in the Main Window of the Google Meet service.
  5. The timing and order of incoming questions are controlled by the Session Chair.

What a Listener does for Participating in a Discussion During a Session

  1. A virtual Listener keeps their microphone and video muted and uses Google Meet text chat for posing their questions to the session chat box.
  2. A physically present Listener keeps their questions till the end of the presentation. After the presentation is finished, a physically present Listener may raise their hand to indicate an intent to ask a question.
  3. The floor for the questions is given by the Session Chair
  4. A virtual Listener is allowed to turn-on their microphone (and video) only if the Session Chair proposes them to do so