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Virtual

This page collects all the information and guidelines for properly organizing ICTERI 2020 in the Virtual mode:

Virtual Session and Talk Scenario

As ICTERI 2020 will be organized in a fully on-line mode, all the conference sessions will be virtual. The sessions will be run using the Google Meet video conferencing tool.

Every regular (Main Conference or Workshop) session starts with the short oral introduction by its Session Chair. Further, the Session Chair moderates the flow of the scheduled paper presentations, including timing control. The schedule is provided in the ICTERI 2020 conference program. The link to the program will be communicated separately after it is made publicly available.

Every paper presentation (a talk) consists of two parts:

(i) The Appetizer – ½ of the talk time. This is a pre-recorded video presentation of a paper by one of its authors who is the Presenter. It is strongly suggested that, in this video, the paper is concisely presented in a way to raise the interest of the audience to pose questions. Technical details might be omitted. Instead, an overview, a bird-eye picture of the contribution, will be favoured. The Listeners in the session are advised to submit their questions to the session text chat box during this part of the talk. Those Listeners who are interested in the technical details of the presented paper are suggested to take a read of the paper prior to the session. To enable that, the preview of the conference proceedings will be made publicly available before the conference at the ICTERI web site.

(ii) The Questions and answers – ½ of the talk time. In this part of the talk, the Session Chair gives the floor to the paper Presenter to answer the questions from the chat box. The Presenter is strongly suggested to use the slides that help them answer the questions. A different slideset might be shared by the Presenter on the main screen of the video conference and remains under their control. Technical details are welcome to be put on those slides for properly illustrating the answers to potential questions.  The Session Chair, assisted by the Technical Moderator, selects the questions to be answered and offers these questions to the Presenter. The Listeners are not allowed to submit new questions during this part of the talk.

After all paper presentations, scheduled for the session are done, the Session Chair closes the session.

The information on the specifics of the organization of Poster sessions could be retrieved here.

Several different participant roles have been mentioned above. The more detailed instructions for different roles are offered below.

What the Authors do for preparing their talk

  1. The Authors of the paper included in the conference program have to appoint the paper Presenter (normally, but not necessarily, the first author) and register him with the Program part of the ICTERI Easy Chair as follows:
    1. Select the role of an “author” after logging into the EasyChair. You arrive at the list of your submissions for ICTERI 2020.
    2. In the list of your submissions, select the paper that has been accepted and included in the program. This paper will have the corresponding “access” link in the “Program” column of the table. Click this access link. You arrive at the description of your planned talk in the conference program.
    3. In the talk description page, edit the item (row) Presenter. Please enter the name of the presenter you nominate for giving the talk at the conference.
  2. The Presenter, with the help of the other Authors, prepares the video-presentation of the paper for the Appetizer part of the talk. The detailed Guidelines on creating a video presentation are offered here.
  3. After the video presentation is created, the Presenter uploads it to their own Google drive and makes the file shared to all those who have the link.
  4. The Presenter emails the link to his video-presentation located at his Google Drive to icteri@karazin.ua. The link will be used to publish the video presentation on the ICTERI YouTube Channel by the conference Organizers.
  5. For the Questions and answers part of the talk, the Presenter, with the help of the other Authors, prepares a different conventional presentation. This presentation is used and controlled by the Presenter on the shared session screen while they answer the questions from the Listeners.
  6. The Presenter uploads the Questions and answers presentation slideset in PDF to the description of their talk in the EasyChair, using the Easy Chair “author” role at log-in. For uploading the presentation slides to the Program, the following steps need to be completed:
    1. Enter the description of your talk in the Program (as described above in Paragraph 1)
    2. Using the contextual menu (located in the top-right corner) select item “Program”
    3. Using the contextual menu (located in the top-right corner) select item “Access Slides”
    4. Upload the pdf-file of the Questions and answers presentation

What a Participant (Presenter or Listener) does for joining a session

  1. A Participant goes to the ICTERI 2020 program using the link provided at the ICTERI 2020 web site (http://icteri.org/) and locates the session of their interest in the program.
  2. A Participant acquires the link for joining the session using Google Meet. This link is given in the description of the session in the program.
  3. A Participant joins the chosen session at scheduled time using the session link in his Web browser.
  4. A Participant tests his microphone and video and mutes (turns off) both before clicking the “Join Now” button on the Google Meet screen that opens in their browser.

What a Presenter does in their talk

  1. After joining the session, a Presenter waits, with their audio and video muted, until the Session Chair invites him for talking or asks a question.
  2. The Session Chair might wish to check if all the session Presenters joined the session before starting it.
  3. After the end of the video-presentation launched by the Session Chair, the presenter is invited, by the Session Chair, to answer the questions posed for their talk in the Google Meet Chat of the session during the first part (video presentation). When answering questions, the Presenter may use the presentation by sharing it to the Participants in the Main Window of the Google Meet service.
  4. The timing and order of incoming questions are controlled by the Session Chair.

What a Listener does for participating in a discussion during a session

  1. A Listener keeps his microphone and video muted and uses Google Meet chat for posing their questions to the session chat box.
  2. A Listener is allowed to turn-on their microphone (and video) only if the Session Chair proposes them to do so.